Home' ALGY : ALGY Edition 23 2016 Contents 256 • THE AUSTRALIAN LOCAL GOVERNMENT YEARBOOK EDITION 23
In August 2015, Parramatta City Council undertook
a huge move of its Administration Offices and the
Parramatta City Library, making way for one of
Australia's largest urban renewal projects.
Any urban renewal project is a significant task for a local
government, but when you're facing one of the largest
city centre redevelopments in the country, the scope
is astronomical. The development of the $2 billion Parramatta
Square urban renewal project will transform the centre of the city,
with six buildings constructed around a corridor of public space.
There are obvious challenges with a project like this, and
they largely centre on the development itself. One of Parramatta
City Council's challenges in implementing this project
was moving its 410-strong staff of council workers from its
Administration Offices, as well as the 40 library employees from
the Parramatta City Library, to new premises.
All staff members have been moved to new sites for
the duration of the Parramatta Square project, while the
former premises are demolished to make way for the new
'The new locations were chosen to ensure minimal
disruption to Council activities and the community,' Lord Mayor
of Parramatta Cr Paul Garrard says.
'The current locations will allow Council and library
programs and services to continue as normal until permanent
facilities are available in Council's world-class Civic building,
which will be at the heart of Parramatta Square.'
To oversee the move, Council established a dedicated internal
team from their Project Management, Property and Library areas,
and engaged Project Management firm Aver Pty Ltd.
The team worked with all business areas of Council to ensure
that space, security, storage and removal requirements were
met, and addressed the challenges of moving from a traditional
1970s-era office fit-out to an open-plan environment for all staff,
including the Directors and CEO.
'Everyone associated with the move is to be commended.
To relocate the library and all of its books and records while only
suspending service to the public for four days was no small task,
and Council's contact centre ceased operation in one location
on Friday evening, and was opened in the new location on
Monday. Everything went very smoothly, and the move was a
great success,' Cr Garrard says.
The council chose Buildcorp to deliver a relocation and fit-out
program, and the company had only 11 weeks to get it done.
The council required its new space of 8000 square metres
to be fitted out with amenities and workspaces that would
comfortably house its staff; Buildcorp stepped up to create
the new facilities over four stages, operating to a tight delivery
schedule. The project included design and delivery of the new
premises, as well as oversight of the relocation process to ensure
the safe and efficient transferral of Council resources.
The new offices for Parramatta City Council occupy
eight floors of the new building, and boast workstations for
approximately 500 members of staff, a customer service centre,
and an executive floor, where the Lord Mayor's office, Councillor
offices and boardrooms are located. The work carried out on the
Administration Offices largely involved fitting out the space with
new workstations, offices, meeting rooms, breakout areas and
The library has also been relocated, and the temporary space
encompasses three floors with areas dedicated to training,
public computers, study and meeting rooms, and an array of
book displays. The work on the library was extensive, including
the installation of a new staircase from the ground floor to the
first floor, a service desk, book stands, computers, seating areas,
learning centres, quiet study areas, large meeting rooms and a
back-of-house staff area.
MoveCorp Consulting was engaged to aid with the relocation.
This process was undertaken outside of business hours, with the
help of a specialist consultant to minimise the impact on staff
and services. The project was completed in 10 days, including the
relocation of the entire contents of the library.
The move was a great success, with all staff members and
council resources transferred to the new locations within the
allocated time frame. The new buildings provide a central
location, and the delivery of Council and Library programs has
been able to continue as normal, with only a short closure while
relocation took place.
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